WSE Policy on Zoom Cloud Recordings
Recordings will be deleted after a 180-day period, due to limited cloud storage and internal security policies.
For instructional recordings (reusable course videos), it is acceptable to share the Zoom recording links with students in your course. In order to share these recordings in future courses, you must first remove any identifying information of students. Zoom cloud recordings must be either password protected or require log in to access. For live class sessions, events, or other Zoom recordings you wish to keep longer than a year, please see below:
Your Zoom Cloud recordings can be shared in a number of ways, depending on your preferences and needs.
- Zoom recordings can be shared using the Share Link found in your WSE Zoom profile. This is the most flexible option, as the link is platform agnostic (may be emailed, texted, etc.) and you can change the privacy settings to share with different types of audiences. More information on sharing Zoom recording links can be found in our article Sharing WSE Zoom Recording Links.
- The Zoom LTI can be used for term-specific class recordings (such as office hours sessions or virtual lectures) that you intend to share in Canvas. More information on publishing and sharing cloud recordings in the Zoom LTI can be found in our Zoom LTI Pro article.
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Panopto hosts lecture videos and other content which is used for more than one term. Your Zoom meetings can be synchronized with your Canvas course's Panopto folder and made available to students automatically after recording is completed.
To set this up you will need to set the Panopto tracking field in the settings of your Zoom meeting. More information can be found on the CTEI page Auto Upload from Zoom to Panopto.
- These recordings may be posted anywhere in Canvas that the Rich Content Editor is found, such as Announcements, Pages, and Discussions. Information about adding Panopto videos to Canvas can be found in our article Adding Videos to Canvas.
Manage your cloud recordings
Log in to your Zoom account and select Recordings & Transcripts from the left-hand menu, then select Cloud Recordings. Here, you can download and/or delete your recordings.
Note: All cloud recordings are subject to a 180-day retention policy. Always download important recordings and store them for permanent retention if you aren't sharing them through Canvas with Panopto.